Accounts Payable Clerk

General Summary The Accounts Payable clerk is responsible for accurate disbursement of payments from Phelps Health to its vendors.
Essential Duties and Responsibilities Keys all check requests and invoices into the system on a daily basis.
Ensures proper accounts are being used and that backup is proper for each invoice.
Matches documentation to each disbursement to include Purchase Orders, Check Authorizations, Expense Reports, Capital Approval and Patient Refunds.
Ensures payment of all invoices by running checks, obtaining second signature and processing through the mail by Thursday of each week.
Runs and files all necessary reports weekly.
Files appropriate copies of checks and invoices correctly and in a timely fashion.
Keeps vendor statements current by following through with old invoices.
Works with Materiel Management to fix problem invoices in a timely manner.
Identifies and notifies Accountants of month-end and year-end accruals.
Assists with the preparation of 1099 forms at year-end.
Maintains recurring invoices/contracts and notifies appropriate staff when contracts expire.
Maintains detailed logs of assigned expense accounts for Cost Report.
Job Qualifications Education Associate degree or above preferred.
High school diploma or equivalent required.
Work Experience One year accounting clerk experience preferred.
Certification/License None required.
Mental/Physical Requirements Considerable mental concentration on largely repetitive operations for long periods of time required to complete duties.
Work is primarily sedentary with extensive use of a computer.
Working Conditions Standard office working conditions.
Location: Phelps Health · Accounting Schedule: Full-time, Day shift, Office hours