Fuel Billing Specialist III - Accounting

Wallis Companies Job Description SUMMARY The Fuel Specialist III oversees and is responsible for daily, monthly, and quarterly fuel processing related to pricing, purchases, invoicing, fuel reporting, tax filings, and system and application maintenance.
RESPONSIBILITIES BY COMPETENCY: (*denotes an essential function of the position) Business Results Orientation *Support and actively work to achieve the goals of the Accounting Balanced Scorecard *Process fuel invoices timely and accurately for correct draft calculations Process special fuel invoicing transactions outside the core system timely and accurately *Manage Commercial Fuel billing processes as well as develop processes to manage new customer requirements *Prepare assigned government tax returns and information reports on a monthly, quarterly and annual basis timely and accurately *Make necessary daily/weekly/monthly/yearly journal entries related to job procedures such as taxes, format B etc *Reconcile general ledger accounts as assigned and resolve outstanding items *Analyze data pertaining to fuel billing, fuel margins and freight to proactively identify discrepancies *Reconcile supplier invoices to ensure proper charges Assist with special projects as directed *Meet deadlines established by supervisor *Prepare and record general journal entries *Complete daily import processes as assigned & troubleshoot any resulting errors *Maintain regular attendance and follows designated safety practices Performs other duties not listed as required *Manage fuel cost imports, ensure accuracy, and adjust for business needs.
*Responsible for administration of Petronet Communication *Communicate fuel invoices to customers timely and accurately *Identify and communicate missing bill of ladings to the Transportation Department timely *Communicate in a professional and effective manger with internal and external customers-adding to all *Report fuel activity to internal and external customers timely and accurately *Communicate supplier invoice discrepancies in a timely manner *Prepare and communicate tax documents to respective customers timely and accurately Customer Service Orientation *Maintain accurate customer information in applicable systems *Respond timely and courteously to customer inquiries and requests for information *Investigate and timely respond to disputed charges *Coordinate commercial pricing & billing processes Developing Talent Attends training to further professional development according to company guidelines Trains and mentors’ other employees within department *Complete safety training as required *Complete cross training as assigned *Provide experience, skills and expertise as needed to co-workers and other divisions-adding to all Technical Expertise *Process and reconcile bill of ladings daily *Ensure proper charges are reflected correctly on customer invoices *Oversee and reconcile assigned fuel inventory monthly Troubleshoot Fuel Module System error.
*Preparation monthly, quarterly, and annual fuel reporting; tax reporting and carrier reporting to state and federal authorities *Ensure accurate customer setup Reconcile fuel receipts monthly, ensuring all intercompany fuel purchases are processed correctly *Maintain interface between Telapoint and PDI Systems *Maintain accurate Fuel Pricing Module *Prepare, timely and accurately, US Department of Energy Survey monthly and annually *Maintain knowledge of company enterprise fuel system.
*Serve as backup to Accounts Receivable Specialist when necessary.
SUPERVISORY RESPONSIBILITIES No direct employees supervised.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(*denotes an essential qualification of the position) Education: *Required: Associate degree in Accounting or related field (experience may be considered in place of education) Preferred: Bachelor’s Degree in Accounting or Related field.
Experience: *Over 1 year up to and including 3 years in accounting or related field Language Skills: *Ability to read, write, speak, and understand English in a manner that is sufficient for effective communication with groups of managers, clients, customers and the general public.
Skills and Abilities: Diversified duties involving an intensive knowledge of a specialty field and the use of a wide range of procedures.
*Requires strong attention to detail, critical thinking, and ability to make sound decisions in a fast paced environment.
*Requires positive self-starter with ability to manage individual tasks without constant supervision.
*Requires the use of judgment in the analysis of facts and circumstances surrounding individual problems and transactions and in the determination of actions to be taken within the limits of standard or accepted practice.
Technology, Tools, And Equipment: *Computer, *Microsoft Office, Accounting Software, and *Copy Machine/Printer/Fax/Telephone Certificates, Licenses and/or Registrations: None required INDAFBS Wallis Companies is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.